Flight Records

Today’s flight

Tap below, then walk through these as you talk:

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Where — name the airport “KDAL Dallas Love”
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Why — be specific “Negotiating Q3 contract with Acme” beats “meeting.”
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Who’s on board — and why each person Name every passenger and their business reason for being there. The IRS allocates aircraft costs by occupied-seat-miles, so even a passenger who “just came along” needs a reason logged.
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Aircraft tail If you fly more than one.
See an example
“Flying KDAL Dallas Love. Meeting Acme Corp’s CFO on the Q3 contract renewal. John Smith — my CFO — and Jane Doe — outside counsel — both for the Acme meeting. King Air N12345.”

That covers what IRS §274(d) absolutely needs: destination, business purpose, and the business relationship of each person on board. The email’s timestamp handles the date.

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